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United Nations Regional Service Centre
Finance Assistant
Entebbe, Uganda
United Nations Regional Service Centre
CLOSEDChief Of Section, Finance, P5
Entebbe, Uganda
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Talis Consults
CLOSEDBranch Accountant - Entebbe
Entebbe, Uganda
Closing: Jun 15, 2024
24 days remainingPublished: May 21, 2024 (1 day ago)
Job Requirements
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Job Summary
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The focus of this position is to support the operations of the service line on finance related issues within the Service Delivery Model of the RSCE to provide smooth transactional services to its Client Missions.
Requirements
- The applicant for the United Nations Finance Assistant job must hold a High School Diploma or equivalent. Required.
- A qualification or certification in finance, accounting, or audit is desirable.
- A minimum of five (5) years of experience in financial management, administrative services or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
- Experience in application of UN or other similar international organization Financial Rules and Regulations in an operational environment is desirable.
- Minimum of two (2) years of experience in administration of a broad range of Allowances and Payments using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or similar is desirable.
- Experience as a Shared Service Centre team member or team member of a similar setup, providing support to national and international clients is desirable.
- Languages: fluency in English, oral and written is required; Knowledge of another UN official language is desirable.
Responsibilities
The focus of this position is to support the operations of the service line on finance related issues within the Service Delivery Model of the RSCE to provide smooth transactional services to its Client Missions.
Requirements
- The applicant for the United Nations Finance Assistant job must hold a High School Diploma or equivalent. Required.
- A qualification or certification in finance, accounting, or audit is desirable.
- A minimum of five (5) years of experience in financial management, administrative services or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
- Experience in application of UN or other similar international organization Financial Rules and Regulations in an operational environment is desirable.
- Minimum of two (2) years of experience in administration of a broad range of Allowances and Payments using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or similar is desirable.
- Experience as a Shared Service Centre team member or team member of a similar setup, providing support to national and international clients is desirable.
- Languages: fluency in English, oral and written is required; Knowledge of another UN official language is desirable.
- Assists with the processing of non-travel related commercial vendors’ invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of petty cash).
- Reviews and tabulates Monthly Residential Security Allowance (MRSA) / Minimum Operating Residential Security Standards (MORSS) reimbursements, Excel
- Upload templates in respect of telephone charges/refunds, food and ration charges, medical bills, and fuel charges for inclusion in regular monthly payroll.
- Reviews and analyses open items and processes them for inclusion in the regular payroll, write-off, or write-back.
- Prepares Umoja disbursement documents to reissue returned and rejected payments.
- Processes disbursement documents in Umoja for beneficiaries’ payments related to deceased staff members.
- Processes the release of the withheld funds to separated staff.
- Reviews staff records in Umoja and performs FSS check-out for reassigned or separating staff members.
- Prepares staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
- Assists in the review of completeness of documentation supporting invoices and payment requests;
- Process vendors payments in Umoja after verification of accuracy and consistency with Purchase Order and Goods Receipt/ Service Certification;
- Advise vendors, Procurement, SAU, R&I, etc. of any missing documentation or anomalies that may delay payment within one business day;
- Make close follow up to obtain missing documentation;
- Maintain record of pending issues, update case files weekly;
- Respond to queries from Vendors, Procurement, SAU, R&I, etc.;
- Measure performance against established KPI’s vendor open items monthly.
- Assists in the verification of transfers to other house banks, imprest payment and preparation of statement, as well as preparation of remittance requests to UNHQ and projection of off-cycle payments;
- Answering queries from staff members, vendors, missions, other house banks;
- Keeping accurate records for the purpose of auditing, and performance reports.
- Process Assignment Grants, Relocation Grants, and DSA payments.
- Approve and create profile in Progen for payroll.
- Prepare advance payment requests; Initiate Business Partner requests;
- Process daily allowances for TCCs/ PCCs (Troop Contributing Countries and Police Contributing Countries); Process MSA;
- Process final and withheld payments as well as recoveries;
- Payment of DHL invoices; Release payroll, and payments for entitlements.
- Perform other duties as may be assigned.
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